Saffron Grace’s School of Dance
Policies and Procedures
Saffron Grace’s School of Dance is committed to safeguarding and promoting the welfare of all
children. We expect all staff, visitors and parents to share this commitment.
It is every dance school’s statutory responsibility to safeguard and promote the welfare of
children, as outlined by the DFE in its publication Keeping Children Safe in Education.
This means that the dance school must protect children from maltreatment, prevent impairment
of children’s health or development, ensure that children grow up in circumstances consistent
with the provisions of safe and effective care and take action to enable all children to have the
best outcomes in life.
At Saffron Grace’s School of Dance we ensure that all members of staff and visitors who come
into contact with the children and their families are clear on the role that they play in
safeguarding children. We promote an ethos where children and parents feel comfortable
sharing their concerns about their safety and well being of others.
Child protection is everybody’s responsibility and all people in the dance school community have
a duty to act on any concern. If you are concerned about the safety of any child in our dance
school, you must report this to Saffron Batteson – Principal.
If you are concerned about the conduct of an instructor or a volunteer in our dance school, you
must contact the Principal Saffron Batteson.
Photo/Recordings must not be taken at the dance school unless authorised by the dance school
to do so.
Child Protection Policy
At Saffron Grace’s School of Dance we have a duty of care to safeguard all children. It is
our aim to provide children and young people with appropriate safety and protection that
attend the School. We abide by The Child Protection Act 2004.
At Saffron Grace’s School of Dance we ensure all children are protected.
Our policy applies to all teachers and staff working in the school. There are three main elements
to our policy:

  1. Ensuring we practise safe recruitment, employees/guest teachers will require a DBS
  2. Raising awareness of child protection issues and equipping children with the skills
    needed to keep them safe.
  3. Establishing a safe environment in which children can learn and develop.
    The School will endeavor to:
    – Establish and maintain an environment where children feel secure, are encouraged to talk and
    are listened to.
    – Ensure children know that there are adults in the school whom they can approach if they are
    This policy applies to both children under 18 years and vulnerable adults.
    Saffron Grace’s School of Dance has a duty of care to safeguard all children from harm whilst
    involved in tuition, practice and performance DURING THE TIME THEY ARE IN CLASS
    We insist that students under the age of 12 do not go home without their parent or guardian
    and will be kept within the classroom with the teacher until collected. Once out of the lesson
    parents are responsible for their children. Please ensure your children are collected in a
    timely manner.
    The Saffron Grace’s Child Protection Policy is to follow good practice guidelines. These
    guidelines cover physical injury, sexual abuse, emotional abuse and staff are made aware of
    their responsibilities which include avoiding unnecessary physical contact and/or private or
    unobserved situations.
    Parents will be required to sign a terms and conditions form to confirm they have understood
    their responsibilities set out in the policy.
    Also included in our T’s and C’s will be a disclaimer for all parents/guardians/carers to give their
    permission for photographs and/or video recordings to be taken from time to time by school staff
    or appointed professionals for promotional material for the school and social media. If any
    parent/guardian/carer objects to this, it is their responsibility to ensure that the principal is made
    Staff/Visitors Procedure
    ● All visitors must sign in at the entrance to the Civic Centre.
    ● Visitors wishing to speak to Miss Saffron should telephone the dance school to arrange
    an appointment when possible to avoid disappointment or email
    ● All visitors must sign out at reception before leaving the site.
    Behavior Policy
    Standards of Behaviour expected: All members of the dance school community are expected to:
    ● Always be responsible for their own actions and know how to behave.
    ● Show self-discipline and support others.
    ● Have good manners and be polite.
    ● Show understanding and respect towards each other and others’ property.
    ● Display positive attitudes to school and work which emphasises high standards.
    Staff at Saffron Grace’s School of Dance are responsible for modelling good behaviour and
    having high expectations of all children with regard to their behaviour. The studio environment
    gives clear messages to the children about the extent to which they and their efforts are valued.
    Anti-bullying Policy
    Here at Saffron Grace’s School of Dance we will not tolerate any type of bullying. Any incident of
    apparent Bullying will be investigated.
    Bullying UK defines bullying as “repeated behaviour which is intended to hurt someone either
    emotionally or physically”. Bullying can be direct or indirect.
    At Saffron Grace’s School of Dance we are committed to working with staff, pupils, parents and
    carers to create and maintain a happy, family friendly atmosphere where all forms of bullying will
    not be tolerated, including when bullying is motivated by prejudice or negative attitudes towards
    a person’s race, religion, nationality, ethnicity, disability, gender, gender identity and sexual
    orientation (LGBT).
    SGSOD anti-bullying policy has been developed with due regard for our duties and obligations
    under existing legislation for the safeguarding and wellbeing of all our pupils and we will take all
    steps to ensure their safety.
    SGSOD aims to build a feeling of confidence in children and parents so that they know that all
    reports or suspicions of bullying will be investigated.
    SGSOD aims to equip children with the skills, attitudes and values that will prepare them for
    adult life. Children who exhibit bullying behaviour may carry it into adult life. Prevention of
    bullying In order to avoid bullying SGSOD aims to establish a positive approach to behaviour.
    Equal Opportunities Policy
    We actively promotes diversity and equal opportunity in all aspects of its work and seeks to
    prevent discrimination against any individual or group within the dance school, on the grounds
    of racial/ethnic heritages, religious or political belief, socio- economic and marital status,
    physical attributes, disablement, gender, sexual orientation and age.
    Disabilities Policy
    SGSOD recognises that it has clear obligations towards all its students to ensure that they can
    all afford the opportunity to realize their full potential.
    SGSOD tries to anticipate the needs of all students who join with a disability or special need, or
    who become impaired during their time at the Dance School. The aim is that no one should be
    disadvantaged in any way.
    If students have impairment, or have special requirements, they are encouraged to inform us as
    soon as possible (usually on the application form). We rely on the parent/student to tell us what
    is needed. This will give us time to check that we can meet particular needs or, if not, make sure
    that suitable provision is in place by the time that students arrive. This policy embraces the
    Disability Discrimination Act 1995.
    Health and Safety Policy
    SGSOD aims to keep the working environment clean, tidy and free from hazards. Our teachers
    endeavour to conduct dance classes in a safe and proper manner, encouraging good warm-up
    and cool-down practices and supplementing the syllabus exercises by keeping abreast of the
    most up to date thinking in dance/sport medicine.
    First Aid Policy
    Miss Saffron Grace’s School of Dance will comply with the requirements of the Health and
    Safety (First Aid) Regulations 1981.
    First aid boxes are located throughout the Civic Centre and checked on a monthly basis by Miss
    Saffron and where necessary the contents replenished. The minimum legal provision of a
    suitably stocked first aid box will always be met.
    A member of staff who is first aid trained will be on site at all times.
    Fire Risk Assessment
    Fire Risk Assessments have been completed for the premises which gives details of the
    controls in place in order to minimise risk to life in the event of fire. All employees are instructed
    on the action to be taken in the event of a fire or other emergency. All employees will be fully
    conversant with procedures for fire prevention, detection and evacuation.
    Risk Assessment
    It is Miss Saffron Grace’s School of Dance policy that formal written risk assessments will be
    undertaken prior to commencement of any work, which is potentially harmful to health.
    Health and Safety and Fire Training
    All new employees will receive health and safety induction training. Training in respect of fire
    and emergency evacuation procedures will be mandatory for all employees and will be practised
    on a regular basis.
    Data Protection Act
    SGSOD keeps records of pupils on a computer database with password protection for the
    purpose of efficiency and consistency of administration. They can be viewed by you at any time.
    We will not share any of your personal details without your permission, aside from where the law
    allows. This complies with the Data Protection Act 1998.
    By simply browsing our site, we do not collect any personally-identifiable information about you.
    Emailing or enquiring about a class
    If you email us or use the contact/book a class forms, you will share with us certain information.
    This will include your email address and could also include your name, your child’s name, their
    date of birth and any other details you tell us within the message. Only key members of our staff
    can read these messages and we will only use the details you provide to enable us to fulfil your
    request (for example, giving you details about a suitable class).
    Registering your child
    If you register your child for our classes, we will collect personal information about you and your
    child. This will include your name, your address, your email address and phone number as well
    as your child’s name, their date of birth, gender and the date they started classes. You may also
    tell us about any previous dance experience your child has had, any exams they have taken
    and if they have any needs or conditions we should be aware of (for example allergies,
    disabilities or any medication they might need to take whilst dancing). With these details we will
    also store a record of exams your child takes with us, invoices we issue (including when and
    how they were paid) and any items you order from us (for example uniform or show tickets). We
    store this information securely within the UK and only key members of staff have access to it.
    We use the information to provide our services to you, keep you informed, and help us tailor our
    services better to the needs of our customers. We DO NOT share your details with any third
    party companies.
    By my signature, I acknowledge that I have read, understand, and agree to the policies and
    I understand that if I have any questions or concerns about this policy it is my responsibility to
    discuss this with Miss Saffron.